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Board Update 4/10/23

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Presentations

Agenda Item 4.0 

AVID Junior High Presentation – 4.01
Students and staff from Friendship, Grove, and Holmes Junior High presented their experience from the first year of the AVID program.

Students spoke about how the program has helped their public speaking skills, their ability to engage in scholarly thinking, their academic note taking skills, and the opportunities they have received to visit college campuses and speak with professionals in different careers.

The presentation slides are available here and you can watch the full presentation starting here


Discussion Items

Agenda Item 7.0

Renewal for Refuse/Recycling Service – 7.01
Strategic Goal (SG) 4: Stewardship of Resources
The district is currently in the second of a three-year contract with Republic Services for general refuse and recycling services, and the district is satisfied with the service provided.

Republic has proposed a 7% rate increase due to a growth in operating expenses, which resulted in an increase of $320.04 to the monthly charge. This changes the total charge to $4,923.52 per month from the previous rate of $4,603.48 per month.

The board will vote on approval of the renewal at the May 8, 2023, board meeting.

E-Rate – Network Equipment – 7.02
SG 4: Stewardship of Resources
As CCSD59 continues to expand network resources, the need to upgrade, enhance, and add additional network hardware has become necessary across the district. The eligible network hardware for this upgrade qualifies for E-Rate reimbursement at the rate of 80%.

The district issued requests for quotes regarding new network switches to replace the current switches across the district. 

 After evaluating quotes from all vendors, the recommendation is that the contract be awarded to DSN Group, at a total cost of $299,125. Of this cost, $294,165 is subject to the E-Rate discount, which is currently 80% but is revised annually. The remaining $4,960 of the cost is not eligible for the E-Rate discount, bringing the overall net cost to the district to be approximately $63,793.

The board will vote on the approval of the bid at the board meeting on May 8, 2023.

Maintenance Vehicle Bid – 7.03
SG 4: Stewardship of Resources
As part of the district’s long-term plan to minimize repair costs and maximize trade-in or resale value, the district has put out a call to bid for purchasing a 2022 Chevy Silverado Dump Truck and trading in a 2011 F550 Dump Truck.

The recommendation is to award the bid to Golf Mill Chevrolet at a total cost of $68,481.90.

The board will vote on the approval of the bid at the board meeting on May 8, 2023.

Parking Lot Repaving at Rosemary S. Argus Friendship Park – 7.04
SG 4: Stewardship of Resources

CCSD59 has an existing intergovernmental agreement (IGA) with the Mount Prospect Park District (MPPD) so there can be a clear understanding of the relationship and protect both parties in their work with the community, parents, and children.

The MPPD has received bids for the repaving of the parking lot at Rosemary S. Argus Friendship Park, which is anticipated to start in the summer or fall of 2023. This lot is used for staff parking as well as student pickup and drop-off. Per the terms of the IGA, CCSD59’s portion of this expense is 15%, an estimated cost of $33,750.  

The board will vote on approval of the cost of repaving at the May 8, 2023, board meeting.


Action Items

Agenda Item 8.0

Approval of 2023 – 2024 School Year Pay Bus Fee – 8.01
SG 4: Stewardship of Resources
Each year, the board approves the pay bus fee for the coming school year. This is the amount a family will pay to have their child transported if it is determined that the student is not eligible for free transportation. 

The proposed pay bus fee for the 2023-24 school year is $525, a 6.1% increase compared to the 2022-23 school year rate. Seven students currently pay for these services.

The board approved the pay bus fee.

Approval of Transportation Bid – 8.02
SG 4: Stewardship of Resources
At the board meeting on March 13, 2023, the board reviewed transportation bids for the 2023-24 school year, with Safeway Transportation Services Corporation being the recommended provider.

The three-year combined total for services was the criteria used in awarding the bid. Safeway’s bid rates for the three-year period are as follows:

  • General Education: $12,769,779.71
  • Special Education and Early Childhood: $6,456,716.03
  • Total bid for three years: $19,226,495.74

The board approved awarding the transportation bid to Safeway at the rates outlined above.


Approval of Asphalt Bid for Salt Creek, John Jay, and Friendship – 8.03
SG 4: Stewardship of Resources
At the board meeting on March 13, 2023, the board discussed opening the bid process for asphalt work in the parking lots of Salt Creek and John Jay Elementaries and Friendship Junior High. 

Based on the results of the bidding process, the lowest responsive bids for completing the work at the three locations are:

  • John Jay Elementary: Chicagoland Paving Contractors at a cost of $10,000
  • Salt Creek Elementary: Chicagoland Paving Contractors at a cost of $27,000
  • Friendship Junior High: Schroeder Asphalt Services at a cost of $142,900

The board approved the award of the bids as outlined above.

Approval of District 59 Education Foundation Donation to Juliette Low – 8.04
SG 4: Stewardship of Resources
The board approved a donation of $1,000 from the D59 Education Foundation to Juliette Low Elementary. The donation will be used to publish student stories about the ecosystem.

Approval of Closing Date for the 2022 – 2023 School Term – 8.05
SG 3: Family and Community Partnerships
Annually, the board establishes the last day of student attendance for the school year. Based on the calendar of 176 student attendance days and four institute days, the board approved June 7, 2023, as the last day of student and staff attendance for both the traditional and balanced calendars for the 2022-23 school year.

Proclamation for Volunteer Appreciation Week April 17 – 21, 2023 – 8.06
SG 3: Family and Community Partnerships
School Volunteer Appreciation Week will be celebrated throughout CCSD59 from April 17-21, 2023. In recognition of the hours of service provided by volunteers who assist the children and staff of our school system, the board adopted the annual proclamation recognizing these individuals.

Proclamation for Staff Appreciation Week – May 8 – 12, 2023 – 8.07
SG 4: Stewardship of Resources
In conjunction with National Teacher Appreciation Week, the week of May 8 – 12, 2023, was set by the board to also celebrate Staff Appreciation Week within CCSD59 as a time to recognize employees of the district for their dedicated contributions. The proclamation can be read here.

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