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Board Update 6/11/18

Discussion Items

Agenda Item 4.0

Electronic Devices for Kindergarten and Grade 1 Update – 4.01
The board continued discussions for refreshing student devices for kindergarten and first grade. The board is scheduled to take action on the recommended device refresh at the June 25, 2018, board meeting.

Staff Computer Refresh Update – 4.02
The board continued discussions for refreshing staff devices. The board is scheduled to take action on the recommended device refresh at the June 25, 2018, board meeting.

Taxi Cab Services – 4.03
CCSD59 issued a Request for Proposals (RFP) to five taxicab service companies for the purposes of establishing their contracted rates for the 2018-19 school year. Taxi services are used in cases where the district is mandated to provide transportation for a homeless or special education student, and the student’s location cannot be routed in conjunction with other standard school bus services.

The RFP expressly stated that cab services will not be limited to one company and the purpose of the RFP was to establish rates that CCSD59 will be charged when using various taxi services best suited to meet the needs of the District and the student.

The board will vote on the proposed rates at the June 25, 2018, board meeting.

Determination of Serious Safety Hazards Related to Student Transportation – 4.04
According to Illinois School Code (105 ILCS 5/29-3), a school board may provide free transportation for any pupil residing within one and one-half miles from school where conditions are such that walking constitutes a serious hazard to pupils due to vehicular traffic. These areas have been identified as a serious safety hazard in accordance with guidelines promoted by the Illinois Department of Transportation (IDOT) in consultation with the Illinois State Board of Education.

The board will vote on the determination of these locations as serious safety hazards at the June 25, 2018, board meeting.

Adoption of Prevailing Wages – 4.05
Illinois law requires that during the month of June, all public bodies are to ascertain the prevailing rate of wages. To comply with this law, CCSD59, a public body, is required to pass a resolution establishing that the general prevailing wage rate for construction work in CCSD59 is the same as that established for Cook County. These documents are then submitted to the Illinois Department of Labor.

The board will vote on the resolution at the June 25, 2018, board meeting, and the resolution shall be published on the District website and made available at the District’s reception desk or in the Business Services department.

Appointment of School Treasurer – 4.06
In accordance with section 5/8-1(c) of the Illinois School Code, the Board is required to appoint a school treasurer for each fiscal year.

At the June 25, 2018, board meeting, the board will vote on the election of Assistant Superintendent for Business Services/CSBO, Ms. Vickie Nissen, as school treasurer, effective July 1, 2018.

Assigning a Treasurer’s Bond – 4.07
In accordance with Section 8-2 of the Illinois School Code, the school treasurer is required to execute a bond, and the bond must be approved by at least a majority of the members of the board. The Board of Education will vote on selecting Vickie Nissen, Assistant Superintendent for Business Services/CSBO as school treasurer, and the school treasurer’s bond will be presented to the board for its review.

The board will vote on the school treasurer’s bond as presented from July 1, 2018, to July 1, 2019, in the amount of $45,946,611, at the June 25, 2018, board meeting.

Direct School Treasurer To Transfer Interest Earned In The Debt Service Fund To The Educational Fund For Fiscal Year 2017-18 – 4.08
As part of the District’s long-term financial plan, 100% of interest earned in the Debt Service Fund is to be transferred for use in the Educational Fund. The adopted 2017-18 budget includes a transfer of interest allocation of $47,347 from the Debt Service Fund to the Educational Fund, reflecting an estimate of the total interest earnings within the Debt Service Fund accrued during the 2017-18 fiscal year.

This resolution recognizes that the Debt Service Fund will have the interest earnings available, that it is in the best interest of the District to proceed with transferring 100% of these interest earnings, and authorizes the school treasurer to proceed effective with the 2017-18 year-end closing process.

The board will vote on the resolution at the June 25, 2018 board meeting.

Direct School Treasurer to Transfer Interest Earned in the Working Cash Fund to the Operations and Maintenance Fund for Fiscal Year 2017-18 – 4.09
As part of the District’s long-term financial plan, 100% of interest earned in the Working Cash Fund is to be transferred for use in the Operations and Maintenance Fund. The adopted 2017-18 budget includes a transfer of interest allocation of $234,000 from the Working Cash Fund to the Operations and Maintenance Fund, reflecting an estimate of the total interest earnings within the Working Cash Fund accrued during the 2017-18 fiscal year. At fiscal year end, the District records interest earnings.

This resolution recognizes that the Working Cash Fund will have the interest earnings available, that it is in the best interest of the District to proceed with transferring 100% of these interest earnings, and authorizes the school treasurer to proceed effective with the 2017-18 year-end closing process.

The board will vote on the resolution at the June 25, 2018 board meeting.

Abatement of Working Cash Fund to the Operations and Maintenance Fund for Fiscal Year 2017-18 – 4.10
As part of the 2017-18 budget, it was planned to partially abate $1,000,000 from the Working Cash Fund to the Operations and Maintenance Fund. This reflects the first installment of the proceeds from the sale of the Wellington and Administrative Building properties.

The board will vote on the resolution to authorize this abatement effective with the close of the 2017-18 fiscal year at the June 25, 2018, board meeting.

Transfer of Monies from the Education Fund to the Operations and Maintenance Fund for Fiscal Year 2017-18 – 4.11
The adopted 2017-18 budget includes a transfer of $5,000,000 from the Education Fund to the Operations and Maintenance Fund to offset the cost of capital improvement projects and other fund expenditures. The board will vote on the resolution authorizing the school treasurer to proceed effective with the 2017-18 year-end closing process at the June 25, 2018, board meeting.

Transfer of Monies From the Education Fund to the Capital Projects Fund for Fiscal Year 2017-18 – 4.12
The adopted 2017-18 budget includes a transfer of $19,339,000 from the Education Fund to the Capital Projects Fund to offset the cost of the Devonshire project and the Administration Building project. The board will vote on the resolution authorizing the school treasurer to proceed effective with the 2017-18 year-end closing process at the June 25, 2018, board meeting.

To Adopt Fiscal Year, Place 2018-19 Tentative Budget On Public Display, And Set Date For Public Hearing – 4.13
For the tentative 2018-19 budget, the Board of Education will need to approve a resolution to accomplish the following:
1. Establish the dates for fiscal year 2018-19.
2. Establish the date and time for the public hearing concerning the 2018-19 budget.
3. Direct the administration to display the tentative budget for a period of at least 30 days prior to the public hearing.
4. Direct the administration to publish a notice of the hearing date and the availability of the tentative 2018-19 budget for review by interested individuals.

Suggestions or changes to the tentative 2018-19 budget will be reflected in the final 2018-19 budget to be presented for approval at the August 13, 2018, Board of Education meeting.

2018-19 Tentative Budget And Long Term Financial Plan 2018-19 Tentative Budget Presentation – 4.14
Assistant Superintendent for Business Services/CSBO, Ms. Vickie Nissen, presented an overview of the 2018-19 Tentative Budget and Long Term Financial Plan. To view the slides from the presentation, please click here.

2018-19 Intergovernmental Agreement with North Cook Intermediate Service Center – 4.15
The North Cook Intermediate Service Center provides a regional safe school program serving students from grades 6-12. CCSD59 has made consistent use of The North Cook Young Adult Academy (NCYAA) during the past several years as an alternate placement site for students struggling within a traditional educational system.

The following outlines the North Cook Intermediate Service Center/North Cook Young Adult Academy services fees for the 2018-19 school year:

  • Intake Assessment and Case Management Fee (​This is a one-time fee, billed
    immediately following a student’s participation in the referral and intake process.):
    $2,760.09 per student for each assessment (new referrals only)
  • Instructional Services: $84.43 per day for additional or non-contractual services.
    After the initial intake and case management fees, services are billed on a monthly
    basis for CCSD59 students.

Resolution for Immediate Suspension of Administrative & Non-Negotiated Retirement Benefit – 4.16
Public Act 100-­0587 imposes an increased cost to the board for teacher and administrator retirements under a contract entered into, amended, or renewed on or after June 4, 2018, if the amount of a teacher or administrator salary for any school year used to determine the final average salary exceeds the salary rate for the previous school year by more than 3%. The Administration is proposing accelerating the suspension of access to administrative & non­-negotiated retirement programs and benefits immediately from the previously imposed suspension date of June 18, 2018.

The board rescheduled their intended action on the resolution as part of agenda item 14.01 below.

Action Items

Agenda Item 7.0

Ratification Of Collective Bargaining Agreement for Custodial and Maintenance Employee Organization – 7.01
The board approved a four-year, collective bargaining agreement for the Custodial and Maintenance Employee Organization (CAMEO). To view the new agreement, please click here.

Approval of Administrator Retirement – Separation Agreement – 7.02
The board approved the retirement, waiver, and release agreement between Assistant Principal William Hogan and CCSD59, effective June 30, 2018.

Approval of Assistant Principal Appointment – 7.03
With the the recent resignation & retirements, the district administration concluded the search process to fill an elementary assistant principal position for the 2018-19 school year. The board approved Mrs. Leana DiVito for the position assistant principal at a base salary of $80,000, effective July 1, 2018.

Approval of Assistant Principal Appointment – 7.04
With the the recent resignation & retirements, the district administration concluded the search process to fill an elementary assistant principal position for the 2018-19 school year. The board approved Mr. Michael Wall for the position assistant principal at a base salary of $80,000, effective July 1, 2018.

Approval of Assistant Principal Appointment – 7.05
With the the recent resignation & retirements, the district administration concluded the search process to fill an elementary assistant principal position for the 2018-19 school year. The board approved Ms. Katherine Sullivan for the position assistant principal at a base salary of $85,000, effective July 1, 2018.

Approval of Donation from Floodlight Design – 7.06
The board approved the donation from Floodlight Design of $630, which will be used to purchase two Chromebooks. The Chromebooks will be a raffle prize at two events: the District Summer Oasis event held August 4, 2018, and as a raffle prize at the end of the summer to a family who attended any of CCSD59’s Summer Family Nights.

Action Items

Agenda Item 14.0

Resolution for Immediate Suspension of Administrative & Non-Negotiated Retirement Benefit -14.01
As Public Act 100-­0587 imposes an increased cost to the board for teacher and administrator retirements under a contract entered into, amended, or renewed on or after June 4, 2018, if the amount of a teacher or administrator salary for any school year used to determine the final average salary exceeds the salary rate for the previous school year by more than 3%, the board approved at the June 11, 2018, board meeting accelerating the suspension of access to administrative & non-negotiated retirement programs and benefits immediately from the previously imposed suspension date of June 18, 2018.

Approval of Administrator Retirement Benefit Access – Retirement Letters – 14.02
The board rescheduled the vote for the approval of administrator retirement benefit access for currently eligible administrators until the June 25, 2018, board meeting. The board is awaiting additional information from both TRS and the board legal team regarding the implementation and interpretation of Public Act 100-­0587, which imposes an increased cost on the board for teacher and administrator retirements under a contract entered into, amended, or renewed on or after June 4, 2018, if the amount of a teacher or administrator salary for any school year used to determine the final average salary exceeds the salary rate for the previous school year by more than 3%.

 

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